Supporting two partners, this role is perfect for someone with a passion for delivering exceptional secretarial and administrative support. This role offers a diverse and engaging workload, including calendar management, travel coordination, and document preparation, making it an ideal position for someone who thrives in a fast-paced, dynamic environment.
This firm is recognised for its excellence in client service and commitment to fostering a collaborative and supportive working environment. With a reputation for providing high-quality legal advice, the firm works across various sectors, offering their staff the opportunity to work with leading professionals in the field. The Corporate and Employment teams are known for their outstanding work, and this role will play a crucial part in ensuring their continued success.
The Role:
As a Personal Assistant, your responsibilities will include:
- Proactive diary management for partners, including scheduling meetings, conferences, and managing travel arrangements.
- Drafting and amending documents and correspondence, ensuring accuracy and attention to detail.
- Organising meetings, conference calls, lunches, and managing digital dictation tasks.
- Supporting billing processes by collating billing guides and drafting narratives for client letters.
- Preparing and assembling bibles or key documents for client meetings.
- Assisting with matter management, including opening and closing files, and managing client work-in-progress (WIP) updates.
- Time recording and updating contacts in the firm’s InterAction system.
- Processing expense claims electronically and handling general administrative tasks, including photocopying, filing, and scanning.
The ideal candidate will bring:
- At least 3 years of experience in a similar role within a law firm or professional services environment.
- Fast, accurate typing skills with the ability to turn around large documents efficiently.
- Proficiency in using Microsoft Office Suite, particularly Word and Outlook, and experience with InterAction.
- Strong organisational and prioritisation skills, with the ability to manage multiple tasks in a busy environment.
- A proactive, "can do" attitude, with the ability to work both independently and as part of a team.
- Exceptional communication skills, with a confident and professional telephone manner.
- A strong attention to detail and the ability to remain calm under pressure.
This role offers a competitive salary package and the opportunity to work closely with experienced partners in a highly respected firm. You will be part of a supportive and collaborative environment where professional growth and development are encouraged. With a focus on work-life balance, the firm is committed to creating an environment where you can excel in your role while maintaining personal well-being.
Apply Now!
If you feel that you meet the requirements we would like to hear from you. Apply via the link below.
Due to the volume of interest only successful applicants will be contacted directly.
Barratt Galvin is an Australian based legal recruitment business providing law firm resourcing solutions. Collectively, our consultants have over twenty year’s experience placing legal professionals into law jobs locally and internationally.
Based in Sydney, we assist legal professionals looking for legal jobs within Australia, as well as those relocating to or returning from London and the Middle East legal markets.
Our core client base is made up of elite private practice legal teams within mid to top tier and international law firms. The legal jobs we recruit for include Lawyers, Legal Secretaries, EA/PA, HR, Business Development & Marketing and Office Support.
As recruitment experts in Australia, London and the Middle East we can assist you with your international or local legal job search. Barratt Galvin is focused on providing you access to legal job opportunities that align with your career goals, at the best possible salary level within the market.
