Are you a polished professional with a passion for organisation, service excellence, and working at the heart of a high-performing team? A prestigious global investment manager, with a reputation for integrity, professionalism, and independent thinking, is seeking a dedicated Office Manager / Executive Assistant to support its growing Melbourne headquarters.
This firm partners with a broad spectrum of clients — from superannuation and endowment funds to high-net-worth individuals and retail investors — delivering highly distinctive investment strategies and strong, risk-adjusted returns. The company is deeply committed to making a positive global impact through exceptional investment management, and its values of honesty, trust and collaboration are embedded in everything they do.
About the Role
Reporting to the Head of Operations, this is a dual-function role with a dynamic mix of responsibilities. You will provide executive support to three Directors, while managing the daily operations of the office to ensure a professional and welcoming environment for all stakeholders. This role is client-facing and ideal for someone who thrives in a polished, fast-paced setting.
📍 Melbourne CBD
🕗 Monday – Friday, 8:30 AM to 5:30 PM
💼 Permanent, Full-Time
Key Responsibilities
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Act as the first point of contact for clients, providing exceptional service and support
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Manage communications, phone and email inquiries, and ensure prompt, professional responses
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Coordinate executive diaries, travel bookings, meetings, and events
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Organise boardroom lunches, corporate events, and client-facing functions
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Ensure smooth day-to-day office operations and presentation
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Oversee onboarding and offboarding, including induction scheduling
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Support general office tasks — from lunch orders to kitchen supplies and tidiness
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Assist with social events, staff initiatives and ad hoc admin needs
About You
You are a confident, polished professional with prior experience as an EA or Office Manager, ideally in a law firm, fund manager or accounting firm. You thrive in dynamic environments and take pride in ensuring every detail is just right.
What you bring to the team:
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Strong organisational and multitasking skills with a proactive mindset
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Excellent written and verbal communication
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Strong Microsoft Office skills and tech-savvy approach
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High attention to detail and a calm approach under pressure
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Warm, team-first attitude and a readiness to pitch in wherever needed
Join a world-class team that's making a meaningful difference — and build a career with purpose.
Apply Now!
If you feel that you meet the requirements we would like to hear from you. Apply via the link at the top of this page.
Due to the volume of interest only successful applicants will be contacted directly.
Barratt Galvin is an Australian based legal recruitment business providing law firm resourcing solutions. Collectively, our consultants have over twenty year’s experience placing legal professionals into law jobs locally and internationally.
Based in Sydney, we assist legal professionals looking for legal jobs within Australia, as well as those relocating to or returning from London and the Middle East legal markets.
Our core client base is made up of elite private practice legal teams within mid to top tier and international law firms. The legal jobs we recruit for include Lawyers, Legal Secretaries, EA/PA, HR, Business Development & Marketing and Office Support.
As recruitment experts in Australia, London and the Middle East we can assist you with your international or local legal job search. Barratt Galvin is focussed on providing you access to legal job opportunities that align with your career goals, at the best possible salary level within the market.
